Job Description

Job Description

Join the Team that Sets the Standard

The Town of Palm Beach is more than just a world-renowned destination, it's a community defined by beauty, charm, and an unwavering commitment to excellence. Home to some of the world’s most accomplished individuals, Palm Beach offers an exceptional quality of life to live or work in a truly unique setting.

We are seeking passionate and dedicated professionals to join our team and help uphold the exceptional standards that make Palm Beach extraordinary. Our continued commitment to excellence has earned us the prestigious South Florida Top Workplaces award year after year.

Join the Town of Palm Beach and take your career to the next level in a one-of-a-kind government setting that values innovation, excellence, and professional growth—while supporting your work-life balance, personal well-being, and long-term success.

Do you value integrity, innovation, and excellence? Ready to make a meaningful impact?

This is your opportunity to be part of a team that leads with purpose and delivers with pride.

At the Town of Palm Beach, our employees are driven by a shared vision: to provide outstanding service and continuously raise the bar. We’re proud to work in an environment where these core values guide everything we do:
• Respect for everyone;
• Highest ethical standards;
• Cooperation and teamwork;
• Commitment to quality;
• Spirit of innovation;
• Open and timely communication; and
• Personal responsibility and accountability. 

If you’re inspired by these values and ready to contribute to something exceptional — we want to hear from you.

Apply today and help shape the future of Palm Beach.

This is a highly responsible administrative position requiring considerable initiative, independent judgment, and accountability in managing department office operations and staff. The Office Manager supervises subordinate staff, ensures the delivery of efficient administrative support to the division/department, and performs a variety of technical and administrative duties to meet departmental needs. Assignments may be general or specific, with considerable latitude for independent decision-making regarding work methods and procedures. Duties are performed under the general supervision of the Department Director.

• Supervises, trains, sets work priorities, and conducts annual evaluations for subordinate staff.
• Prepares complex reports, tables, letters, forms, and other materials from copy, rough draft, or dictation, applying independent judgment regarding format and content.
• Maintains a professional and courteous demeanor with the public and employees, functioning calmly and accurately in a fast-paced environment.
• Independently composes and types correspondence in response to routine inquiries.
• Proofreads correspondence and documents prepared by self or others for grammar, accuracy, and content; recommends updates to department procedures.
• Assists in annual budget preparation; maintains fiscal year expenditure files and monitors departmental spending.
• Serves as the Department’s Records Manager, maintaining accurate filing systems (numerical, alphabetical, and subject files), preparing materials for archiving, and retrieving records as requested.
• Answers incoming calls, provides information, researches data, takes messages, or refers inquiries to appropriate staff/departments.
• Ability to manage and delegate tasks, establish priorities, and ensure timely completion of work.
• Knowledge of basic accounting principles and administrative practices related to departmental operations.
• Strong leadership skills with the ability to motivate, direct, and evaluate staff.
• Excellent written and verbal communication skills, including professional business formatting, editing, and proofreading.
• Ability to maintain confidentiality and handle sensitive information with discretion

• Associate’s degree in business administration, operations, or related field required.
• Minimum five (5) years of progressively responsible secretarial or administrative experience required; supervisory and/or office management experience preferred.
• Demonstrated proficiency in word processing, spreadsheets, email, and calendar management; Microsoft Office Suite preferred.
• Professional certification in office management or related field preferred.
• Two (2) years of municipal or departmental experience preferred

• Strong organizational and analytical skills; ability to evaluate processes, identify efficiencies, and implement operational improvements.
• Ability to manage and delegate tasks, establish priorities, and ensure timely completion of work.
• Knowledge of basic accounting principles and administrative practices related to departmental operations.
• Strong leadership skills with the ability to motivate, direct, and evaluate staff.
• Excellent written and verbal communication skills, including professional business formatting, editing, and proofreading.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Compensation details: 27.64-44.24 Hourly Wage

PIfd7eb854647d-25405-38517835

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