Job Description

Job Description

Job Description

Job Summary:

The Office Manager will be responsible for ensuring the smooth operation of the office, supporting construction staff, maintaining accurate documentation, handling accounts and payroll coordination, managing supplies, and assisting in general administrative tasks. Knowledge of construction industry practices is preferred but not mandatory, excellent communication skills, and the ability to multitask effectively.

Key Responsibilities:

️ Office Administration

• Manage daily office operations and workflow

• Maintain filing systems (physical and digital) for project documentation, contracts, invoices, etc.

• Order and manage office and field supplies

• Liaise with vendors, suppliers, and service providers

Project Support

• Assist in preparing bid packages, submittals, RFIs, and change orders

• Must have an accounting background and be able to handle payroll

• Track and manage project documentation (contracts)

• Coordinate with suppliers as needed

• Maintain construction logs

Financial & HR Support

• Support basic bookkeeping functions (invoice tracking, expense reports)

• Must have an accounting background and be able to handle payroll

• Coordinate with accounting/payroll departments

• Track time sheets and attendance records

• Assist with onboarding new hires and maintaining HR records

Communication & Scheduling

• Answer phones and emails; act as point of contact for office communication

• Maintain calendars for key staff and project milestones

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role (construction industry preferred)

• Strong organizational and time management skills

• Excellent written and verbal communication

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace

• Familiarity with construction software (e.g., Procore, QuickBooks, Sage, or similar) is a plus

• Knowledge of basic accounting and HR processes

Preferred Skills & Traits:

• Ability to work in a fast-paced, deadline-driven environment

• High attention to detail and accuracy

• Problem-solving mindset

• Team player with a positive attitude

• Familiarity with construction terminology and documentation

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